Additional information iOSS

For non-EU entrepreneurs, Less Grey acts as a VAT intermediary for the application of the iOSS scheme. To give you the most transparent picture of how we operate, we offer the terms and conditions of our services publicly. You can book a consultation, or register.

VAT mediation agreement

Less Grey, as a VAT intermediary, is responsible reporting the VAT due on your B2C distance sales to EU customers. As a VAT intermediary, we are also fully liable for the payment of the VAT due on your sales. In our contract with you, we agree that we (Less Grey Rep BV) will process and report all your EU B2C distance sales to the Dutch tax authorities. You agree to remit the VAT due directly to the Tax Authorities and to provide security to cover our liability.

The standard intermediary agreement is entered into for a fixed term (12 months with annual renewal) with three months' notice.

Security

We will ask you to provide a bank guarantee or a security deposit to a secure account. This security is based on the (estimated) VAT owed by you. During the month, your B2C sales are tracked based on information you provide to us. If the development of your VAT amount due during the month shows that you owe more VAT than the amount of the security deposit, Less Grey will ask you for an additional deposit.

Processing data

In processing your data and the data of your transactions, Less Grey uses specially developed software in collaboration with VAT4U. The agreement you enter into with Less Grey also contains the provisions necessary for the provision of services by VAT4U.

Registration process

You can register online for our services. After you provide and upload all requested information and documents, we will send you the legal agreement along with our invoice for the registration. For registration under iOSS, we charge a flat registration fee of EUR 625 (excluding VAT).

Know Your Customer procedure

A "Know your customer procedure" is part of the registration process. Based on the information provided by you and after identification of the company representative, a customer survey is conducted. Upon acceptance, you will receive the necessary arrangements for our services.

Upon receipt of your signed agreement(s), payment of the registration fee, and posting of security, Less Grey will register you with the Internal Revenue Service as a non-EU based seller for the iOSS scheme.

Auditor's report, reconciliation and corrections

Less Grey requires a statement from you at the end of a calendar year, prepared and/or signed for approval by your accountant, stating that the total amount of sales reported to Less Grey corresponds to total sales to customers within the EU. The statement is audited by Less Grey and VAT adjustments are made where necessary.

The VAT notifications

In order for Less Grey to prepare and submit the monthly VAT reports under the iOSS, you must upload your B2C sales into our iOSS platform. Based on this information, Less Grey creates the monthly report. Through the iOSS platform, you approve this report, which is then submitted to the tax authorities by Less Grey. Less Grey charges a fee for preparing and filing monthly VAT returns, depending on the number of shipments/shipments per month. Please contact us for more information on our fees.