SECRETARIAL ASSISTANT (M/F)

Effective immediately | 16 - 24 hours

The purpose of the function

The Secretariat (m/f) performs an important function in our office.

You arrange many things and are the first and most important point of contact for employees and external relations. You are an all-rounder who tries to unburden managers and other colleagues as much as possible.

The secretary ensures that everything in the office is in place and running "like clockwork," so to speak. He / she is responsible for filling the (total) secretariat.

Your main duties at Less Grey:

  • Facility office work
  • Arranging appointments
  • Planning work and maintaining schedules
  • Taking care of business correspondence
  • Taking care of archives and customer files (digital and paper)
  • Liaising with Less Grey's clients, suppliers and collaborative partners
The place in the company's organization

The Less Grey Group is a tax consultancy specializing in VAT advisory and compliance. The secretariat supports the two partners/directors of the Less Grey Group and is also supportive of the operational activities of the various Less Grey units.

These components consist of:

  • Opinion
  • Fiscal representation
  • VAT refunds
  • VAT returns
Summary of work
  • Handling incoming and outgoing communications.
    You will be the first point of contact and process incoming phone calls, email and mail. You will read along with outgoing correspondence and ensure it is sent correctly, completely and in a timely manner.
  • Agenda Management
    You will manage the agenda of the board members and the general office agenda.
  • Receiving guests
    You are the first point of contact for guests.
  • Organizing meetings
    You organize meetings, such as a presentation, training or webinar, whether in the office, externally or online.
  • Administrative work and Archiving.
    Create and manage standard documents, brochures, etc., and archive correspondence, client data and compliance documentation, both paper and digital (in Teams).
  • Facility Support and Office Management.
    This includes inventory management, as well as liaising with and managing suppliers and service providers. You determine (in part) the daily operations of the office, such as organizing internal meetings and arranging lunch.
  • Maintain CRM system and social media.
    You take care of capturing and maintaining customer data. In addition, you think with and support social media strategy and content.
Desired experience, knowledge and skills
  • Minimum MBO-4 working and thinking level.
  • Minimum of 3 years relevant work experience, within a smaller organization.
  • Excellent command of the Dutch language in both word and writing and a good command of the English language.
  • Digitally proficient, specific MS Office (Word, Excel, PowerPoint) experience, preferably experience with MS Teams and working with a Mac computer.
  • Professional, presentable and customer and service-oriented basic attitude.
Specific competencies / Keywords
  • Communication and Collaboration
  • Planning and Organizing
  • Proactive and Initiative
  • Representative and Hospitable
  • Stress resistant
  • Careful and accurate
Employment

For this position, Less Grey offers a competitive salary. Your salary depends on your education, work experience and age.

As a guideline, a gross salary of EUR 2,200 -2,500 per month (based on a 40-hour work week) can be assumed.

The position is for 16-24 hours per week, to be filled and possibly extended by mutual agreement. It is preferred that the Secretariat has a daily staff of at least 4 (half) days per week. Working hours are negotiable, and this position is therefore also very suitable for someone with school-aged children.

There is an opportunity for advancement within the organization, such as in the role of Office Manager, Project Manager, Facilities Manager, or Operations Officer.

Interested

Excited about our office and recognize yourself in the person we are looking for? Then send an e-mail to basdekoning@lessgrey.eu with your CV and motivation.

If you would like to know more about the position or our office, please contact Bas de Koning at 06-101 88 459.

We do not appreciate acquisition in response to this vacancy.